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Schmidt Library Policies

Circulation

Effective Date:  October 2018

Last Revised:

Review Period:   Annually

Policy Owner:  Librarians

:: The Library Circulation Policy explains the privileges and responsibilities of all who borrow materials from the Schmidt Library. One of the library’s highest priorities is to enable easy access to our integrated collection of electronic, print, audio-visual, and microform materials in order to support York College’s teaching, learning, and research needs. The policy aims to ensure that access to materials is equally available for the entire York College community.

Borrower Responsibility

Borrowers are responsible for all materials charged to their account until items have been physically returned and checked in by LTS staff.  In addition, it is the borrower's responsibility to:

  •     Contact the library directly to update residential and e-mail address changes;
  •     Know when materials are due by checking the Schmidt Library Catalog's My Account service;
  •     Renew material(s) on or before the due dates;
  •     Return recalled materials promptly; and
  •     Exercise care in handling all library materials.

Additionally, the York College Student Code of Conduct states a philosophy based on fairness, honesty, and respecting the rights and dignity of others in all transactions. These ethical behaviors are expected to be upheld by the community regardless of whether or not the specifics of a situation are regulated by policy or law. Library and Technology Services (LTS) asks borrowers to embrace this philosophy in all library matters.

Borrowers who abuse provisions in the Circulation Policy, disrupt library service, purposefully mutilate or wrongfully remove library materials or equipment, or treat others disrespectfully while within the library may be referred to Student Affairs, Campus Safety, or other authorities as appropriate.

Library Notices

Library notices include renewal reminders, overdue notices, and recall requests. All library notices to borrowers will be sent only to their official York College email account. The library is not responsible for delivery to incorrect or misdirected alternate accounts.

Since library accounts can also be checked online using the Schmidt Library Catalog’s My Account feature, lack of email notice delivery does not excuse the borrower from responsibility for overdue materials and recalls.

Borrowers - ID Cards          

All YCP borrowers must have a valid YCP ID card for all transactions. ID cards are not transferable. All YCP full time and adjunct faculty, full- and part-time, administrators, and York Country Day School faculty are issued free ID cards, which must be relinquished at termination of employment.  Retired YCP faculty and staff members also are issued free ID cards. There is no charge to replace a lost faculty/staff/administration card.           

All YCP students are issued free student photo ID cards by the Campus Safety Office. This card must be relinquished upon graduation or other termination of student status

  • The Campus Safety office replaces lost cards for a fee.
  • A free alumni card is issued to any YCP graduate.

Any YCP graduate applying for a free alumni card their graduation verified and identification must be provided.

  • There is no renewal fee.
  • There is a $5.00 fee to replace a lost card.

Any spouse or child of a YCP employee may apply for a free community member card.

•     Applicant must present current identification.

•     The card is valid as long as the spouse or parent is a YCP employee.

•     There is a $5.00 fee to replace a lost card.

Any person may apply for a community member card. Cards will be granted only to individuals.  Library Staff members reserve the right to refuse to issue a member card.

•      Applicant must present current identification.

•      Valid address, phone and email information must be provided.

•      Applicant must pay the $5.00 fee for purchasing a card. There are no refunds.

•      The card is valid for three years.  The renewal fee is $5.00. The card holder can check up to 5 books (no DVD/CDd)

•      There is a $5.00 fee to replace a lost card.

Members of ACLCP (Associated College Libraries of Central Pennsylvania) offer reciprocal borrowing arrangements to currently enrolled students, and current faculty and staff of all member institutions.          

•       YCP members in good standing can use other ACLCP libraries by showing a valid YCP ID and provide a valid address, phone and email information.

•        Students from other ACLCP institutions can present valid ACLCP IDs and receive the same borrowing privileges as YCP students, except for Instructional Media  equipment.

Any York Country Day School student may be issued a community member card.

  • Applicant must present proper identification, including YCD affiliation.
  • Valid address, phone and email information must be provided.
  • There is no fee for YCDS students
  • There is a $5.00 fee to replace a lost card.

Any York Hospital physician or management personnel may be issued a community member card.

  • Applicants must present proper identification, including York Hospital affiliation.
  • Valid address, phone and email information must be provided.
  • There is no fee for York Hospital physicians and management personal.
  • There is a $5.00 fee to replace a lost card.

Other individuals or institutions interested in community member borrowing privileges may be granted them at the discretion of the Library Director or his/her designee.

Faculty and departmental Administrative Assistants may obtain special cards that allow their work study students to check out and purchase materials for them. Student workers need both the special card and the faculty member's ID.

Borrowing Materials

Borrowers must present a current valid YCP ID or community card to check out materials. The loan periods for library materials may vary based on the material type and the privilege level of the borrower. Some collections may have shorter loan periods, and some materials may only be used in the library.

 

Borrowing / Renewing

Borrowing Periods

 

Faculty/Staff

Students

Alumni

ACLCP

Community

Books

180 days

28 days

28 days

28 days

28 days

Popular Reading

28 days

28 days

28 days

28 days

28 days

Reserves

2 hours in library use

2 hours in library use

None

None

None

Periodicals

14 days

None

None

None

None

DVD

28 days

7 days

7 days

7 days

7 days

CD

180 days

28 days

28 days

28 days

In Library

Digital Camera

7 days

7 days

None

None

None

Camcorder

7 days

7 days

None

None

None

Flip Chart

7 days

7 days

None

None

None

Calculator

7 day

7 days

None

None

None

 

Returning Materials

If not renewed, library materials must be returned on or before the due date. Some, however, do not. Therefore, it is never advisable to consider the grace period as part of the official loan period. Note that the book return bin quickly becomes full during final exams and holidays. Please do not place items partially in, next to, or on top of an overfull book return bin. Library materials are never due on college holidays to ensure that patrons have the opportunity to return materials to the LTS Help Desk on time.

In order to prevent damage, fragile items should not be placed in the return bin. In addition, equipment, reserves, interlibrary loan materials, and DVDs, should be returned directly to the LTS Help Desk.

Library policy is not to remove an item from a borrower’s account unless it is physically in hand. We can therefore not discharge an item simply on request. If you believe you have returned an item that still appears on your account, contact the library and request a search. LTS staff will thoroughly search the shelves for the item.

Renewing Materials

Standard circulating materials may be renewed up to 2 times before they must be returned. Reserve and recalled materials cannot be renewed. Renewals may be accomplished in one of 4 ways:

  •     In person, at the LTS help desk,
  •     Via e-mail;
  •     My Account feature;
  •     Over the phone, by contacting the LTS help desk.

All 4 methods require the borrower‘s ID.  The Library Catalog's My Account feature requires the borrower‘s user-created PIN

Recalls

The recall system was developed in order to ensure equal access to library materials for all borrowers. Materials requested by another borrower or needed for course reserves may be recalled at any time. The due date for the recalled item will be revised to a new, shorter loan period. There is no grace period, and a recalled item returned past the revised due date will have a fine.

For each item recalled, an email notice is sent informing the borrower of the new due date. Negligence on the part of the borrower to read his or her email does not remove the responsibility to return the item by its new due date. Once an item has been recalled, it cannot be reversed. All recalls are assumed to represent a legitimate need by another borrower, and the library does not arbitrate between borrowers as to who has the greater need. Because a recall can be placed at any time, it is advisable to return all materials before traveling for extended periods of time.

Overdue Materials

Failure to return library materials on time will result in the accruement of fines. Course reserves and other short-term loans must be returned on or before the time- of- day due in order to avoid fines.

Fines

Fines 

 

Faculty/Staff

Students

Alumni

ACLCP

Community

Books

None

3 day grace

.25 per day per item

3 day grace

.25 per day per item

3 day grace .25 per day per item

3 day grace

.25 per day per item

Popular Reading

None

3 day grace

.25 per day per item

3 day grace

.25 per day per item

3 day grace .25 per day per item

3 day grace

.25 per day per item

Reserves

None

4 hour grace

$1 per hour per item

None

None

None

Periodicals

None

None

None

None

None

DVD

None

No grace

$1 per day

No grace

$1 per day

No grace

$1 per day

None

CD

None

3 day grace

$1 per day

3 day grace

.25 per day

3 day grace

.25 per day

None

Digital Camera

None

No grace

$1 per day

None

None

None

Flip Chart

None

No grace

$1 per day

None

None

None

Calculator

None

No grace

$1 per day

None

None

None

 

 

Reserves

Effective Date: September 19, 2017

Last Revised:

Review Period:  Ongoing

Policy Owner: Joy Rusonis   jrusonis@ycp.edu

:: Schmidt Library will provide the opportunity to make supplemental course material available to students through online e-reserves and physical reserves. Reserves will be processed using best practice guidelines for fair use and copyright. Reserves will be provided at no cost to students and will be protected by password for e-reserves and by student checkout for physical reserves.

For more information about library policy concerning course reserves, please see http://library.ycp.edu/facultyresources/collectiondevelopment. Information on copyright and fair use is available at https://www.copyright.gov/title17/92chap1.html and http://www.arl.org/focus-areas/copyright-ip/fair-use/code-of-best-practices

:: E-Reserves Guidelines:

  1. Submit reserve at least one week before needed by students.
  2. All items must have complete citation information.
    1. For books that includes: title, author, publisher, year of copyright and page numbers. A scan of copyright page is helpful.
    2. For journals that includes: title of journal, title of article, author(s) of article, volume and issue of journal, and page numbers.
  3. Scans of articles or book chapters may be physically brought to the library. All scans should be clear and legible.  Reserve Request Forms are available at the Library Help Desk. If you need an item scanned, this may be done on a limited basis by library staff upon request. Scanners are also available in the library.
  4. Scans of articles or book sections may be emailed to the staff member responsible for reserves.
    1. All emails should include citation information, name of course and course number, preferred title of e-reserve, time frame for reserve (full semester or specific dates), and name of faculty.
  5. Scanned articles or book chapters will be archived. However, all e-reserves will be available for one semester at a time. E-reserves must be renewed each semester and copyright, if needed, will be paid for each semester used.
  6. Up to 10 percent of a book may be placed on e-reserve. This may be continuous pages or various paging. If a chapter is more than 10 percent, one chapter may be placed on reserve.
  7. If more than 10 percent of a book will be needed by students, the entire book may be placed on physical reserve as an alternative to e-reserves.
  8. All e-reserve courses must have a password. The password should be changed each calendar year.
  9. Items that are not available through Schmidt Library holdings and for which copyright cannot be obtained (or are cost prohibitive) may be refused for reserve.
  10. Any reserve that falls outside of guidelines may be decided on a case-by-case basis.

:: Physical Reserve Guidelines:

  1. Submit reserve at least one week before needed by students.
  2. Reserve Request Forms are available at the Library Help Desk. Please include: name of course and course number, time frame for reserve, name and contact information of faculty.
  3. Library materials to be placed on reserve should be pulled from shelves and brought to the Library Help Desk. If you need to have items pulled, this may be done on a limited basis by library staff upon request.
  4. Personal copies of an item may be placed on reserve. These items must be picked up from the library at the end of the semester unless other arrangements are made. Be aware that stickers and tape may be applied to an item when it is put on physical reserve.
  5. Any item with additional content via the internet with access code security identification will not be placed on reserve.
  6. Most items are available for two-hour, in-library use. However, items may be placed on one- to three-day reserve and be permitted to be taken from the library.

RESERVE AVAILABILITY BY TYPE

 

Physical reserve

E-reserve

Schmidt Library book

Yes

Yes, up to 10 percent or one chapter

Faculty-owned book

Yes

Yes, (up to 10 percent or one chapter) with copyright permission, or if purchased by library, or if book placed on physical reserve

Library-owned DVD or CD

Yes

No

Faculty-owned DVD or CD

Yes

No

Article available online at YCP

No

Yes, as secure link

Article available in print at YCP

No

Yes, as attached file

Article not available online or in print from YCP

No

Yes, with copyright permission

Interlibrary loan or E-ZBorrow book

No

No

InterLibrary Loan FAQ

What is ILL? 
ILL stands for Interlibrary Loan. It is a service through which patrons can request to borrow materials that Schmidt Library does not currently own. These materials can include books, journal articles, DVDs, microfilm, scores, and some periodicals. 

ILLiad
Schmidt Library uses a program called ILLiad to process most ILL requests. 

EZ Borrow
EZ Borrow is similar to ILLiad, where patrons can borrow books that we do not currently own. EZ Borrow is used for requesting books only. 

ILL vs. EZ Borrow
Both systems allow patrons to borrow materials, but with EZ Borrow you can only borrow books. EZ Borrow requests also typically arrive faster than ILLiad requests, within 3-5 days of the initial request. 

Make an Interlibrary Loan Request!

Who May Use Interlibrary Loan Services?
York College retirees, current students, staff, faculty, and the York Country Day faculty have access to ILL services. Students in the dual enrollment program at YCP will also have access.
Students who do not have dual enrollment at YCP do not have access to ILL. Alumni and community borrowers also will not be able to use ILL. 

How many items may be requested?
There is no limit for the number of items which can be requested. 

How long will it take?
Articles will typically be received within a week of the initial request. 
Book requests through ILLiad are also typically received within a week, however, rarer items, or items which have to come from overseas may take longer to acquire. 
EZ Borrow books typically arrive 3-5 days after a patron has put a request in

Will the loan terms be the same as those at Schmidt Library?
Loan terms are set by the lending library, but typically last for approximately 1 month. 
EZ Borrow allows 6 week loan periods. 

How much does it cost?
This service is free for patrons. Schmidt Library covers the cost of shipping materials between lending libraries. 

What about late fees?
There are no late fees for ILL items. However, if a book becomes significantly overdue the lending library will charge a replacement fee unless the book is returned.

What if I lose or damage a borrowed book?
If a book is lost or damaged while in the patron’s possession, they will be responsible for either buying a replacement copy of the book, or paying the replacement cost. The interlibrary loan specialist will contact the lending library for their replacement policy. 

Lending to Other Libraries
Schmidt Library also loans materials to other libraries. If an item is on loan to another library, it can be recalled which tells the borrowing library that one of our patrons needs the book returned as quickly as possible.

Duration of Loan
Books acquired through ILL have a 6 week loan period. If a book is need for longer, it can be renewed. There are some instances when the lending library will not allow a renewal. In these cases, the patron will need to submit a new ILL request for the item, and then return the current copy to the Help Desk. 

Lending Fees to Other Libraries
We do not charge lending fees to other libraries. 

Electronic delivery charges
There are no electronic delivery charges.

RUSH requests/charges
There is no charge for rush requests. 

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