Effective Date: October 2018
Last Revised: March 20, 2023
Review Period: Annually
Policy Owner: Librarians
:: The Library Circulation Policy explains the privileges and responsibilities of all who borrow materials from the Schmidt Library. One of the library’s highest priorities is to enable easy access to our integrated collection of electronic, print, audio-visual, and microform materials in order to support York College’s teaching, learning, and research needs. The policy aims to ensure that access to materials is equally available for the entire York College community.
Borrowers are responsible for all materials charged to their account until items have been physically returned and checked in by LTS staff. In addition, it is the borrower's responsibility to:
Additionally, the York College Student Code of Conduct states a philosophy based on fairness, honesty, and respecting the rights and dignity of others in all transactions. These ethical behaviors are expected to be upheld by the community regardless of whether or not the specifics of a situation are regulated by policy or law. Library and Technology Services (LTS) asks borrowers to embrace this philosophy in all library matters.
Borrowers who abuse provisions in the Circulation Policy, disrupt library service, purposefully mutilate or wrongfully remove library materials or equipment, or treat others disrespectfully while within the library may be referred to Student Affairs, Campus Safety, or other authorities as appropriate.
Library notices include renewal reminders, overdue notices, and recall requests. All library notices to borrowers will be sent only to their official York College email account. The library is not responsible for delivery to incorrect or misdirected alternate accounts.
Since library accounts can also be checked online using the Schmidt Library Catalog’s My Account feature, lack of email notice delivery does not excuse the borrower from responsibility for overdue materials and recalls.
Borrowers - ID Cards
All YCP borrowers must have a valid YCP ID card for all transactions. ID cards are not transferable. All YCP full time and adjunct faculty, full- and part-time, administrators, and York Country Day School faculty are issued free ID cards, which must be relinquished at termination of employment. Retired YCP faculty and staff members also are issued free ID cards. There is no charge to replace a lost faculty/staff/administration card.
All YCP students are issued free student photo ID cards by the Campus Safety Office. This card must be relinquished upon graduation or other termination of student status
Any YCP graduate applying for a free alumni card their graduation verified and identification must be provided.
Any spouse or child of a YCP employee may apply for a free community member card.
Any person may apply for a community member card. Cards will be granted only to individuals. Library Staff members reserve the right to refuse to issue a member card.
Members of ACLCP (Associated College Libraries of Central Pennsylvania) offer reciprocal borrowing arrangements to currently enrolled students, and current faculty and staff of all member institutions.
Any York Country Day School student may be issued a community member card.
Any York Hospital physician or management personnel may be issued a community member card.
Other individuals or institutions interested in community member borrowing privileges may be granted them at the discretion of the Library Director or his/her designee.
Faculty and departmental Administrative Assistants may obtain special cards that allow their work study students to check out and purchase materials for them. Student workers need both the special card and the faculty member's ID.
Borrowers must present a current valid YCP ID or community card to check out materials. The loan periods for library materials may vary based on the material type and the privilege level of the borrower. Some collections may have shorter loan periods, and some materials may only be used in the library.
If not renewed, library materials must be returned on or before the due date. Some, however, do not. Therefore, it is never advisable to consider the grace period as part of the official loan period. Note that the book return bin quickly becomes full during final exams and holidays. Please do not place items partially in, next to, or on top of an overfull book return bin. Library materials are never due on college holidays to ensure that patrons have the opportunity to return materials to the LTS Help Desk on time.
In order to prevent damage, fragile items should not be placed in the return bin. In addition, equipment, reserves, interlibrary loan materials, and DVDs, should be returned directly to the LTS Help Desk.
Library policy is not to remove an item from a borrower’s account unless it is physically in hand. We can therefore not discharge an item simply on request. If you believe you have returned an item that still appears on your account, contact the library and request a search. LTS staff will thoroughly search the shelves for the item.
Standard circulating materials may be renewed up to 2 times before they must be returned. Reserve and recalled materials cannot be renewed. Renewals may be accomplished in one of 4 ways:
All 4 methods require the borrower‘s ID. The Library Catalog's My Account feature requires the borrower‘s user-created PIN
The recall system was developed in order to ensure equal access to library materials for all borrowers. Materials requested by another borrower or needed for course reserves may be recalled at any time. The due date for the recalled item will be revised to a new, shorter loan period. There is no grace period, and a recalled item returned past the revised due date will have a fine.
For each item recalled, an email notice is sent informing the borrower of the new due date. Negligence on the part of the borrower to read his or her email does not remove the responsibility to return the item by its new due date. Once an item has been recalled, it cannot be reversed. All recalls are assumed to represent a legitimate need by another borrower, and the library does not arbitrate between borrowers as to who has the greater need. Because a recall can be placed at any time, it is advisable to return all materials before traveling for extended periods of time.
Failure to return library materials on time will result in the accruement of fines. Course reserves and other short-term loans must be returned on or before the time- of- day due in order to avoid fines.
Effective Date: September 19, 2017
Review Period: Ongoing
Policy Owner: Joy Rusonis firstname.lastname@example.org
:: Schmidt Library will provide the opportunity to make supplemental course material available to students through online e-reserves and physical reserves. Reserves will be processed using best practice guidelines for fair use and copyright. Reserves will be provided at no cost to students and will be protected by password for e-reserves and by student checkout for physical reserves.
For more information about library policy concerning course reserves, please see http://library.ycp.edu/facultyresources/collectiondevelopment. Information on copyright and fair use is available at https://www.copyright.gov/title17/92chap1.html and http://www.arl.org/focus-areas/copyright-ip/fair-use/code-of-best-practices
:: E-Reserves Guidelines:
:: Physical Reserve Guidelines:
RESERVE AVAILABILITY BY TYPE
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